Photo Session Agreement:  It is mutually agreed that the following terms of agreement form an integral part of this Contract.  Ionna Photography and Imaging, LLC will provide photography services between the hours of xx to xx (to total x hours x minutes), and digital prints to the Client for a rate of xx per photographer with the maximum of x (x) photographer. Ionna Photography and Imaging, LLC has the right to allow additional photographers on location at no additional cost to the Client for educational and training purposes.

 

Photo Session: Although the Client may have input, the design of the images is at the sole artistic discretion of Ionna Photography and Imaging, LLC. The Client must adhere to the photographer’s style. No shots, poses, or images throughout the session are guaranteed. The Client acknowledges that Ionna Photography and Imaging, LLC is using its artistic discretion to produce photographs as the photographer sees fit. The Client understands and agrees that this photo session is to produce approximately 350 units/poses at the sole discretion of the photographer to be delivered via electronically through Drop Box (www.dropbox.com), on a data CDs, in a full color, bonded, basic photo book, and a creative DVD slideshow.  Any additional units delivered will be at the sole discretion of Ionna Photography and Imaging, LLC.

 

Pricing Policy:  A non-refundable 40% booking fee is required immediately to hold the booking, 60% of the remaining, standing balance is due 30 days before the event day, and the remaining, standing balance must be paid 30 days after your session date or before the receipt of your photos.  If this contract is entered fewer than 30 days from the session date (xx), 70% of the  session fee will be required to hold the booking and and the remaining, standing balance must be paid 30 days after your session date or before the receipt of your photos. The session fee is based upon a photographic session for a wedding party for up to xx people and guests.

 

Time Overages:  If more than the maximum time allotment is requested by the Client in advance, or on the day of the wedding, Ionna Photography and Imaging, LLC will charge the following rate per hour: $100. This amount will be added to the aforementioned service price. This hourly amount will be broken down by 30 minute increments and rounded up.  This overage fee will be due 1-28 days after the event date, and before images are delivered.

 

Expense Reimbursements:  The Client agrees to reimburse the photographer for all reasonable expenses relating directly to the wedding event. This includes but not limited to:  parking fees, valet fees, and other accommodations. Ionna Photography and Imaging, LLC will bill the Client after the event. Both parties agree to discuss this thoroughly to avoid any surprises as to what will constitute an expense and the photographer agrees to supply expense receipts if so requested.  These fees will be due 14 days after the event date, and before images are delivered.

 

Event Food Service:  Wedding couple does or does not agree to provide a meal for the photographer and others employed by Ionna Photography and Imaging, LLC, including apprentice photographers.

Yes: □                                     No: □                                      No. of meals per photographer: ________

 

Cooperation:  Ionna Photography and Imaging, LLC is equipped to handle most low-light situations in which flash photography will be required.  The Client will provide Ionna Photography and Imaging, LLC with advance notice of any restrictions or if flash photography is prohibited or deemed to be unsafe.  The Client will provide Ionna Photography and Imaging, LLC with an estimated number of guests expected to attend.  The Client may feel free to provide Ionna Photography and Imaging, LLC with an advanced list of photographs desired and the Client may feel free to point out individuals or groups that are important to be photographed.  The Client understands that no particular image is guaranteed.  It is the Client’s responsibility to ensure that any key individuals are on time, available, and prepared to be photographed.

 

Working Conditions: The client shall pay all food, beverage, and lodging costs (if needed) for the photographer with a cap of one-hundred dollars ($100).  Ionna Photography and Imaging, LLC has the right to cease photography and leave without refunding any monies if there are extreme adverse working conditions and the Client fails to remedy the situation after it has been brought to the Client’s attention. Adverse conditions include but are not limited to: destructive, violent, or extreme inappropriate behavior of a child, pet, or adult; illegal activities; or otherwise dangerous conditionsIn the event of severe weather, including but not limiting, a blizzard, severe rain storm or other unforeseeable events the photographer may make the decision that it’s unsafe to drive home, and hotel stay will be billed to the Client.

 

Exclusive Photographer:  The photographer shall be the exclusive photographer retained by the client for the purpose of photographing the wedding. Guests of the Client and other wedding vendors shall not interfere with the photographer’s duties.  Guests will be asked to refrain from taking flash photographs at certain intervals of wedding services to ensure proper exposure of images.

Discount Disclosure:  The Client agrees not to disclose the discounted rate for this session to friends, family, and other prospective clients for Ionna Photography and Imaging, LLC. 

 

Units/Images:  This session includes: xx units to be delivered via electronically through Drop Box (www.dropbox.com), on a data CDs, in a full color, bonded, basic photo book, and a creative DVD slideshow.  Any additional units delivered will be at the sole discretion of Ionna Photography and Imaging, LLC.  The digital images (at or near 5000x3469 pixels) will be processed and available within four (4) weeks (28 days) after the session.  Images will be delivered via electronically through Drop Box (www.dropbox.com).  The client agrees to set up a Drop Box account, as this is how the photographer will deliver the first set of images.  Preview of images shall be posted online after 28 days and available for sharing and viewing. 

 

Cancellation/Rescheduling:  If the Client must cancel, the Client may reschedule the session up to one (1) time before any loss.  If the rescheduled date desired by the Client is not available by Ionna Photography and Imaging, LLC, and the session fee has been paid in full, the Client may attempt to select a new date, otherwise the Client will receive a 50% refund of monies paid toward the session fee, minus the booking fee/deposit.  If the Client must cancel indefinitely and the session fee has been paid in full, the Client will receive an 80% refund of monies paid toward the session fee, minus the booking fee/deposit, AS LONG AS the cancellation is made 12 days in advance.  Notice of cancellation in 5 days or fewer will result in only 50% refund of monies paid toward the session fee, minus the booking fee/deposit.  The booking fee/deposit is non-refundable. 

 

Change of Date or Venue:  Ionna Photography and Imaging, LLC must be notified immediately of any changes in schedule or location, at least one week prior to the scheduled date of event. Notification of any changes can be made by phone along with written notice sent via email for documentation. If an email is sent, a confirmation of receipt must be in writing. It is the Client’s responsibility to confirm all arrangements at least 7 days prior to the event. In the event of change of address or contact information as listed above, you must notify the photographer.

 

Limitation of Liability:  In the event that all of some of the photographs fail to materialize or there is photographic failure due to reasons beyond Ionna Photography and Imaging, LLC’s control, the liability of Ionna Photography and Imaging, LLC will be limited to the refund of all money paid. Neither party shall be liable for indirect or consequential losses. In any event, the limit of Ionna Photography and Imaging, LLC’s liability shall not exceed session price.

 

Copyright release:  It is understood that the images created on the above name date (session date) are the property of Ionna Photography and Imaging, LLC and its representatives.  Ionna Photography and Imaging, LLC will provide a limited copyright release for printing purposes. Ionna Photography and Imaging, LLC can provide a full copyright release at the Clients request for an additional fee, which allows the Client to use the images for professional or business use.  Watermarked, digital images may also be duplicated and posted electronically to social media with appropriate credit granted to Ionna Photography and Imaging, LLC.  The Client hereby grants permission for all images to be displayed and used by Ionna Photography and Imaging, LLC for competition, advertising and internet purposes. 

 

Arbitration & Choice of Venue:  The Client agrees to arbitration of any dispute arising from this contract under the laws of the state of Missouri.

 

Severability:  In the event that any provision of this Agreement should be held invalid, illegal or unenforceable under the laws of Missouri or the United States, the remaining provisions shall not be affected or impaired and this Agreement shall continue in full force and effect without the invalid, illegal or unenforceable provision. 

 

Hold Harmless:  The Client holds harmless Ionna Photography and Imaging, LLC to the extent allowed by law excepting any per se negligence as defined by law on the part of Ionna Photography and Imaging, LLC.  The Client understands that Ionna Photography and Imaging, LLC or its assigns, cannot perform this agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to, road closures, severe traffic, fire, terrorism or other causes beyond the control of the parties, or due to the photographers illness, then the photographer.  The Client understands that photographic equipment (including lights, cameras, digital calibrators, etc.) is electronic and unforeseen electronic failures may occur from time to time without any negligence on behalf of the photographer.  Ionna Photography and Imaging, LLC takes all proper action to prevent this from happening.  Ionna Photography and Imaging, LLC does a 5 point check system before every event and keeps a log of routine maintenance.  The Client therefore holds harmless Ionna Photography and Imaging, LLC and its photographers for any failure of equipment.  Further, the Client understands that photography is in the eye of the beholder and disagreements over artistic interpretation shall not entitle Client to compensation due to such disagreement.  It is therefore agreed that the Client forever holds harmless Ionna Photography and Imaging, LLC for any perceived damages resulting from the artistic interpretation of the images taken.

 

Substitution:  In the event of illness or sudden event out of the control of both parties, Ionna Photography and Imaging, LLC will attempt to substitute a photographer at no cost to client. This contract will be transferable to the said photographer.

 

Garments:  The photographer cannot be held responsible for damage to garments during environmental events. Client is responsible to arrange personal assistance for wedding garments.

 

CD and DVD Storage:  Due to the lack of information about how long CDs and DVDs can hold information, Ionna Photography and Imaging, LLC recommends you back up your images on another media format other than CDs and DVDs. The Ionna Photography and Imaging, LLC also recommends making multiple copies of CDs and DVDs every year to insure the images for years to come. Ionna Photography and Imaging, LLC cannot be held responsible for the failure of CDs and DVDs due to mishandling. It is the Client’s responsibility to keep several copies of any CDs and DVDs in more than one location, and back the images up on another format.

 

Additional agreements, terms, conditions, and stipulations: ­­­­­­

Agreement: Signing below, the Client agrees to accept all terms and conditions as set forth in this contract.

 

_______________________________________________

Client Print First and Last Name

 

Arrion Abernathy-Barker

_______________________________________________

Signature of Client

 

_______________________________________________

Date

_______________________________________________

Signature of Arrion Abernathy-Barker

 

_______________________________________________

Date

 

1(816)785-5042

arrion@ionnaphotography.com